Shipping Logistics Specialist

Philadelphia Metro Area, PA

Job Type: Scientific Job Number: JN -042024-32378 Region: Philadelphia Metro Area

Job Description

Specific Responsibilities


  • Assist with the planning and scheduling of shipments including documentation, physical preparation of packaging, pick-up and delivery arrangements, routing information, shipping instructions, and customs clearance procedures (if applicable) to ensure deliveries arrive on time and to their correct location, using a variety of transportation methods such as trucking companies, railroads, airlines, and/or shipping lines.
  • Track goods in real time while en route to their destination ensuring any problems that arise are resolved immediately to avoid potential delays; communicate issues to management that may hinder on time deliveries.
  • Serve as primary point of contact for external Supply Chain Logistics team when handling inbound and outbound patient samples, tumors, and final product; ensure documentation, pick-up and delivery arrangements are scheduled and communicated to appropriate personnel involved in the shipment.
  • Participate in the selection of best suited products or materials to estimate quantities or weight of shipments and type of container required for compliant storage and transport.
  • Liaise with Finance for the preparation of invoices ensuring shipping costs are calculated accurately and passed onto respective departmental cost center.
  • Negotiate rates with carriers and insurance agencies, and prepare tariffs for oversea shipments, ensuring approved budget targets are achieved as directed by the company.
  • Interact with insurance companies to settle claims for damaged or lost items.
  • Maintain a shipment database such as goods shipped, addresses, contact information, courier used, transportation method, shipment results, etc. that supports optimization efforts on future shipments.
  • Create reports for senior management on various shipping metrics such as tracking shipments and costs, compile statistics about shipping volume and rates, monitor courier performance, and participate in continuous improvement opportunities with recommendations to enhance shipping efficacy and accuracy, while lowering costs.

Education and Qualifications


  • 2-3 years shipping and logistics experience in a high-volume cGMP production or manufacturing environment.
  • Working knowledge of MRP/ERP systems, APICS Certification is an asset.


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