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Scientific. Clinical. Software Engineering

Administrative Assistant

Cambridge Metro Area, MA

Job Type: Scientific Job Number: JN -062020-26919 Region: Cambridge Metro Area

Job Description

Duties & Responsibilities:

Manages multiple, sometimes conflicting, priorities in a fast-paced and demanding environment.

Pro-actively manages calendars, schedules meetings, organizes events, manages domestic and global meeting logistics and arranges domestic and international travels with both internal and external parties, ensures efficient processing of expenses as requested.

Prioritizes and executes tasks with minimal direction or supervision. Handles confidential information. Compiles and prepares information for presentations using MS Office 365 suite including but not limited to, correspondence, reports, tables & analysis, presentations, scientific manuscripts.

Provides a positive presence and excellent support with communications, and meeting in person. Contacts involve planning and preparation of the communications, require skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication

Interfaces with staff and senior level managers, executives, external partners and consultants. Proactively ensures smooth and efficient flow of day-to-day operations.

Interfaces with important functions such as HR, Finance (incl. Procurement) Facilities and ITS

Takes initiative and independently manages special/administrative projects in dynamic fast paced environment.

Enjoys Teamwork and perform other duties as assigned.


Basic Qualifications:

High school diploma and 5 years successful experience in comparable positions in a global organization


Preferred Qualifications:

Familiarity with pharma industry and R&D organization in particular

Ability to work independently and proficiently in a global, multi-site, multi-national environment.

Ability to focus on and manage successfully changing priorities dictated by a fast paced internal and external environment.

Demonstrated ability to work effectively and cooperatively in a team environment. Establishes and maintains good working relationships and internal networks with minimal direction. Strong interpersonal skills.

Familiarity with ACTIME and different GEARS applications to serve a Timesheet and profile administrator

Ability to manage complex meeting arrangements and travel plans/arrangements.

Ability to multi-task, exercise good judgment, make decisions, and take action to complete assignments in a fast-paced work environment

Excellent verbal and written communication skills.

High ethical standards, maintains confidentiality

Flexibility with time

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