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Sr. Administrative Assistant

Newark Metro Area, NJ

Posted: 01/31/2018 Job Type: Scientific Job Number: JN -012018-20843
1. Provide general administrative and clerical support to the CVP and other department members.
a. Manage staff calendars, proactively updating & managing monthly schedule
b. Schedule conference room usage
c. Telephone coverage
d. Set up frequent meetings with internal and external constituents
e. Arrange and manage travel schedules (subject to frequent changes)
f. Manage Documents (photocopying, scanning, saving files in e-folders)
g. Responsible for scheduling, organizing and supporting meetings
2. Prepare expense reports and approve staff expense reports
3. Develop facility with all systems - Concur, Oracle is REQUIRED
4. Support department members including filing/records retention and other functions as required
5. Other duties related to the above, as assigned


Must have strong interpersonal skills, be a team player and be able to thrive in an environment where individual initiative, high energy, multi-tasking, and coping with changes are required
Must be totally trustworthy the department handles a large volume of highly confidential information
Must be able to work with limited day-to-day supervision
Minimum 4 years administrative assistant experience
Strong PC experience and Microsoft Office, Outlook and Word experience required
Experience with Microsoft Sharepoint critical - REQUIRED
Excellent written and oral communication skills
Must have very strong professional demeanor. This role is frequently interacting with executive leadership of many small biotech companies
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