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Electronic Document Specialist

Newark Metro Area, NJ

Posted: 12/06/2019 Job Type: Scientific Job Number: JN -122019-26091 Region: Newark Metro Area

Job Description

Responsibilities will include, but are not limited to the following:

1. Perform day to day tasks in the electronic document management process, in particular, the company electronic document management system, eRexS.

Perform administration and maintenance activities

Management of user accounts

Process user queries/ requests received via the help desk ticket system

Partner with IT for system enhancement and repair activities

Provide training to end users, as needed


2. Perform day to day tasks in the document management process. This includes, but not limited to:

Management and maintenance of the QA Document Control Room.

o Document and records filing and archiving

o Document and records retrieval

o Ensuring document and records chain of custody

Issuance of Laboratory Notebooks

Archive documents and records with external vendors, as appropriate

Assign and maintain document identification numbers


3. Provide reports/queries/metrics as requested


4. Perform other functions (for example projects) as assigned


Skills/Knowledge Required:

1. BA/BS degree in Chemistry, Life Sciences, Engineering

2. 4+ years of applicable industry experience (Quality Control, Quality Assurance, Regulatory Affairs, Technical Operations, Validation, etc.)

3. Experience with good documentation practices

4. Highly proficient in the use of MS Office (Excel, Access, and Word in particular)

5. Excellent organizational and written skills.

6. Ability to work independently

7. Ability to communicate effectively across various functional areas (Labs, QA, Regulatory Affairs, Tech Ops etc)


Skills/Knowledge Preferred:

1. Experienced in working with electronic document management systems

2. Experience working effectively with cross-functional teams with representatives from various departments and levels.

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