Coordinator Scientific Education
Newark Metro Area, NJ
This individual will work closely with the head of Scientific Education to support Corporate Medical Affairs grant funding requests consisting of Independent Medical Education (IME) and Scientific Advancement Grants (SAG). This role will support the initial receipt and processing of educational grants, coordinate the grant approval process and assist the Scientific Education team in tracking and recording grant funding commitments within the grants database.
Drives the web based grant process including receipt of assigned therapeutic area grant requests, appropriate grant documentation is provided, and coordinating assigned grants for Grant Review Committees (GRC) for review and approval.
Supports the GRC through recording appropriate GRC meeting notes, documenting decisions/outcomes, and providing follow up information on the status of grants to external grant requestors and internal stakeholders.
Records grant decisions within the grants database and follows up with customers on final grant decisions.
Responds to inquiries from health care professionals, medical education companies, and internal departments requesting information related to grant process.
Processes Letters of Agreement and check requests for approved grants.
Coordinates with grant managers and specialists to track approved grants in assigned therapeutic area and assists with related budget reports.
Tracks submitted outcomes reports within the grants database and shares across Sci Ed team. Ensures appropriate information is included in the database and supports user acceptance testing and quality assurance of the database.
Creates standard and ad hoc reports from the database as needed.
Assists with updates of internal announcements and communications to build awareness of key supported programs.
Supports ongoing updates of the educational grants database as well as supports any validation of updates through user acceptance testing in collaboration with other Sci Ed Coordinators or Specialists.
Participates in training opportunities to build on and enhance proficiency of industry funding regulations and related policy (e.g., ACCME, FDA, OIG, and PhRMA guidelines) and applies this knowledge to support high quality, effective and compliant programs.
Conducts business in accordance with company Values.
Completes all assigned SOPs and training within designated timeframe and adheres to job-specific SOPs and work instructions.
Dedicated to continuous learning to broaden therapeutic area knowledge and pharmaceutical industry acumen.
Identifies and reports any adverse events (AEs) in accordance with corporate policy and procedures.
Attends external meetings and educational seminars to enhance functional expertise, therapeutic area knowledge and broaden pharmaceutical industry experience.
Some travel required.
Very attentive to detail and task oriented.
Ability to interact cross-functionally at all levels internally within company, and externally with grant submitters (e.g., physicians, nurses, educational companies).
Ability to assess workload and prioritize projects under tight deadlines.
Makes timely decisions with appropriate input
Ability to draft clear, concise written correspondence
Microsoft Office basic skills in Word, Excel and PowerPoint (to assemble slides)
Flexible, with positive attitude; highly motivated self-starter willing to work in an environment where individual initiative, accountability to the team, and professional maturity are required.
Must have strong interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required.
Comfortable working with limited day-to-day supervision
Ability to multi-task, manage conflicting priorities with confidence, strong ability to take direction but also exercise judgment and independent thought.
High level of commitment and results-orientation is required.
Excellent written and oral communication skills
Strong organizational, prioritization, interpersonal and communication skills are required.
4 year college degree desired; will consider high school diploma candidate who meet other criteria
Pharma industry experience desired but not required
Experience in Grants, Funding, and Charitable Contributions highly preferred