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Clinical Trial Assistant

New Jersey All, NJ

Posted: 05/29/2019 Job Type: Clinical Job Number: JN -052019-24967


Responsible for supporting the Clinical Trial Management team to manage the various aspects of the operational execution and delivery of quality studies, including in process quality control activities.

Primary responsibilities of this position include:

  • Supports the Clinical Trial Management team in the execution and delivery of studies
  • Support study feasibility activities and perform database/web searches for sites as needed
  • Work closely with the Site Start Up (SSU) and ensure all study related regulatory and financial documents are collected and reviewed in support of study activation
  • Organize and maintain project working files and track critical documents
  • Report discrepancies to the appropriate clinical team member in a timely manner
  • Reconcile and transmit all essential documentation to CDIC
  • Track and assist with processing site/vendor payments; follow up on any issues as required
  • Collect and track patient enrollment information and update study management reports as necessary
  • Participate in testing of specifications and edit checks for internal (i.e. electronic data capture (EDC) and external (e.g. Interactive Voice/Web Response Systems (IVRS/IWRS), laboratory vendors) systems
  • Assist senior team members with in the planning, preparation, and on-site support of investigators meetings
  • Generate reports in various applications to assist the Clinical Trial Managers to perform clinical data review
  • Assist with the preparation and distribution of meeting agendas and minutes; actively participate in team meetings
  • Support the Regional Site Managers by providing study related information and supplies, as requested
  • Communicate with IRBs and outside vendors to provide information and/or resolution to specific requests/issues
  • Support and correspond with sites to identify site specific needs (e.g. order and track study drug/other trial related supplies)

Additional Responsibilities:

  • Contribute to process improvement efforts including task forces and committees
  • Support clinical team with requests from management as needed
  • May deliver training related to day-to-day responsibilities for new CTA and CTM hires within department
  • May provide administrative support to manager/group as assigned
  • Manage calendars and appointments; resolve scheduling conflicts as needed
  • Manage and coordinate travel requirements for group, consultants, and partners
  • Prepare and oversee expense account reporting
  • May contribute to tracking budgets as needed
  • Support document filing and organizing as needed
  • Schedule and coordinate new hire candidate interviews
  • Coordinate and process office supply orders
  • Function as a back up to general Clinical Trial Manager activities as needed

Job Qualifications:

  • Bachelor's degree or higher
  • 2+ years of relevant CTA experience in pharmaceutical industry or CRO
  • Knowledge of drug development and FDA GCP/ICH regulatory guidelines
  • Proficiency with Microsoft Word, Microsoft PowerPoint, Microsoft Outlook, and Adobe Acrobat
  • Strong skills with Microsoft Excel required
  • Experience using electronic data capture (EDC) systems

Must possess excellent skill/ability in the following:

  • Oral and Written Communication
  • Organizing
  • Judgment and Problem Solving
  • People Relationships
  • Initiative and Accountability
  • Ability to manage multiple tasks


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