Clinical Contract Coordinator
Edison-New Brunswick Metro Area, NJ
This position is a key role in executing and maximizing the efficiency of the contracting process. The individual must understand business requirements, complex policies, and have the ability to assess risk in review of spend transactions. The individuals will process and draft contracts according to legal and compliance standards for the agreements delegated by the legal organization. These individuals will work closely with the Business/End Users, Procurement, Legal and PTP team members to ensure an efficient and timely contract execution. Must have at least 3 - 6 years of experience.
Facilitates and ensures completion of the contract preparation process starting with contract draft and continuing through to approvals, contract signature, and storage.
o Drives, monitors and proactively follows up on the approval of contracts through the appropriate system/approval flows to assure they meet customer timing requirements.
o Manages documentation and related processes in appropriate contracting and procurement systems.
o Ensure correct information is included with transaction to improve overall efficiency of processing with specific attention to reduce errors that cause invoice challenges.
Drafts delegated agreements in accordance with Legal approved templates
o Determines need for additional contractual provisions based on company-specific Compliance requirements (e.g. Covered Persons).
Proactively organize and manage Queue of open contracts related to the business function supported
Independently reviews and applies judgment to determine appropriate spend strategy of transactions (contracts and purchase requisitions) in accordance with company policies and guidelines from Procurement and Legal.
Initiates the contract creation process once the supplier has been selected
Selects template (if provided and trained by legal) and completes initial draft of contract with input from requestor, supplier and buyer
NegotiaStes certain pre-identified clauses, under the guidance of Legal
Accountable to provide status updates with clear communication with requesters and support functions
Acts as single point of contact for all contracting stakeholders (Requestor, Legal, Finance)
Initiate and coordinate legal participation in complex contract drafting and review process
Works with legal to coordinate additional input or modifications (as needed) from supplier based on review process
Coordinate and Chair regular meetings with contracting stakeholders in legal, business, and procurement to discuss open contracts including prioritization, open items, contract pipeline, and continuous improvement opportunities
o Escalate opportunities for continuous improvement and ongoing training/capability opportunities for contract administrators and trained users
o Implement continuous improvement practices to assess and evaluate efficiency of contract management
Act as single point of contact for any questions related to the end to end contracting process within business area of support.
Support onboarding or training for new contract administrators
Review contract requests for completeness prior to preparing, drafting and processing
Contribute to the development and / enhancement of guidelines and SOPs.
Maintain level of performance and quality in alignment with departmental SLAs and SOPs
Responsible for understanding complex compliance policies and ensuring the requirements are met and properly supported
Accountable for triage and resolution of issues with internal customers, acts as a liaison for escalations to maintain a high-level of customer satisfaction.
Provide subject matter expertise and guidance for procure to pay process and suite of tools ensuring high customer satisfaction.
Perform key SOX controls (including screening of contracted parties, review Contract Approval Policy, Delegation of Authority of contract signatories and compliance with records retention policies), and support compliance with CIA as needed via either process or system
Education: College Diploma