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Scientific. Clinical. Software Engineering

Associate Manager, Marketing Operations Promotional Review

Newark Metro Area, NJ

Job Type: Scientific Job Number: JN -102019-25742 Region: Newark Metro Area

Job Description


BA/BS degree required; Minimum of 3 years in managing promotional review process using automated workflow system preferred

Responsibilities will include, but are not limited to, the following:

Manage forecasting and planning of promotional materials through internal review process (with input from Project Champions) cross-functionally for the US Commercial Hematology/Oncology Franchise

o Develop and update annual, quarterly, monthly and weekly plans

Annual (high-level) plan, based on brand plans

Quarterly plans (refreshed monthly), to be reviewed during quarterly planning meetings, with all relevant functions (set meetings every quarter)

Weekly review meetings, with brand and channel teams (estimate time to complete review of materials; adjust agendas to accommodate schedule changes; prioritize/reprioritize review items based on business needs)

Attend brand planning and strategy meetings as needed

o Ensure adherence to timelines for submission of materials into internal review

o Limit late additions to weekly agenda to exceptions only

o Partner with brand and channel teams to ensure tactical plans are executed

Manage flow of promotional materials through PACT (Promotional Approval Cross-functional Team) ensure adherence to company SOPs

o Chair live meetings and ensure review committee time is used efficiently

o Actively facilitate live PACT meetings and ensure focus on key issues, with the goal of bringing the group to consensus (keep reviewers on subject; manage meeting time constraints; minimize side discussions)

o Clarify, review and reconcile comments on review materials during live PACT meetings via PromoMats & ensure that verdicts from PACT reviewers are applied

o Monitor progress of offline reviews & ensure verdicts from PACT reviewers meet allotted timelines

o Archive materials and manage annual reapproval process

Facilitate development of materials going through PACT Product launch strategy cross-functionally for the US Commercial Hematology/Oncology Franchise

o Receive and distribute review materials via PromoMats

o Work with outside advertising agencies on day-to-day operations (ensure accurate preparation of review materials including OPDP preclearance submissions, lead weekly status meetings, in collaboration with company Production)

o Ensure interface with the company and Agency production departments

Manage review tool (PromoMats) and related functionalities

o Manage progress of documents throughout workflow

o Ensure appropriate and efficient leverage of tool during meetings

o Partner with IT troubleshoot technical challenges and workflow enhancements

Solicit feedback/provide recommendations for improving PACT effectiveness

Onboard new users (internal & external): train on electronic workflow system PromoMats, ensure compliance wire completion on PACT process and provide related process documents for reference

Analyze PromoMats metrics, consolidate and provide quarterly reports to PACT teams

Execute special projects as required by management

Skills/Knowledge Required:

BA/BS degree, preferably in Communications or Marketing

Highly motivated self-starter with strong project management skills and ability to perform/prioritize tasks in a fast-paced environment with limited supervision

Experience working with Veeva PromoMats or similar Digital Asset Management software

Proficiency in Microsoft Office

Experienced with proofreading technical documents

Working knowledge of pharmaceutical advertising submission requirements

Working knowledge of FDA promotional regulations, a plus

Exceptional attention to detail is critical for this job

Expert listening skills and ability to probe for undisclosed information

Excellent interpersonal skills. Accurate and concise oral communications and writing ability

Excellent organizational and time management skills

Ability to multitask and meet strict deadlines

Must be able to innovate, analyze and solve problems

Preferred Skills

Thorough understanding of the integrated processes required for the PACT (Promotional Approval Cross-functional Team) process utilizing Veeva Vault solutions

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