Edison-New Brunswick Metro Area, NJ
- Sr. Coordinator Facilities
AA / AS degree or acceptable combination of education and practical experience
Minimum 5 years of Contract coordinating / planning experience, preferably in a biotech environment.
- Experience in coordinating outside contractors in support of facility operations, maintenance and ancillary systems
Familiarity with FDA / cGXP environments and associated compliance regulations
Provides business process and administrative task execution for contract and budgetary management, procurement system, and documentation.
Supports Facilities operating budget within target goals and drives the forecasting of project, capital and expense budgets. Estimates, reports and manages to a site expense and capital budget.
Supports Facilities operating budget within target goals for all contracted services and expenses
Creates and enters requisitions/purchase orders with pertinent information and attachments
Process invoices as required
Tracks and reconciles departmental invoices and payments
Develops and manages budget tracking and reporting system including monthly over/under reporting
Coordinates the facility capital and expense forecasting process
Submits new vendor submission documents or current vendor revisions to Finance
Prepares check requests as needed
Manages vendor scope of work, proposals and inquiries
Performs contract management including scope of work, cost assessment, and documentation.
Collaborates with Legal and Strategic Sourcing to ensure corporate and vendor contract terms are met
Reviews monthly metric reports and monitors and evaluates department operational targets. Creates action plans as required
Coordinate and complete document creation, revision, or including, but not, limited to guidance, reference, or other non-GMP documentation as required.
Coordinate and complete GMP document creation or revision for GMP documentation within the applicable Document Management System
Coordinate, manage and track all facilities related documentation, including regulated and non-regulated sources.
Coordinate contractor training program and participation of vendors/contractors.
Coordinate large scale or departmental training activities as required.
Add, remove and update user information
Run weekly and monthly reports on user training status
Prepare, sign off on all training system user changes
Required Competencies-Knowledge, Skills, and Abilities: