Administrative Assistant
Job Description
R&D Partners is seeking to hire a Sr. Administrative Assistant in San Rafael, CA.
Your main responsibilities as a Sr. Administrative Assistant:
Proactively schedule and coordinate and manage meetings/conference calls and related activities including all meeting logistics such as: availability for attendees, meeting room and equipment set up, catering orders, set up, and break down, meeting materials preparation and distribution, taking meeting minutes as requested.
Work with functional leads to resolve timing conflicts to ensure appropriate attendance.
Arrange all details for offsite meetings (book hotel, make restaurant reservations, choose food for catered meals, reserve audio visual equipment, research and schedule team-building events).
Assist with business travel planning and coordination in accordance with BMRN travel policy.
Prepare expense reports for submission to company application.
What we are looking for in a Sr. Administrative Assistant:
Bachelor s degree preferred
Minimum 5 years of related experience in an Administrative Assistant role supporting a large team of people.
Previous experience supporting Pharmacovigilance and Clinical Medical Writing within the Biotech or Pharmaceutical Industry is a plus.
Must have expertise in Outlook and using standard office software applications, including Microsoft Office (proficient in Word, including PDF Forms development experienced, PowerPoint, Excel, Concur, and SharePoint) as appropriate for the function supported.
Ability to handle competing priorities and tight deadlines simultaneously while maintaining quality.
Why Choose R&D Partners?
As an employee, you have access to a comprehensive benefits package including:
Medical insurance PPO, HMO & HSA
Dental & Vision insurance
401k plan
Employee Assistance Program
Long-term disability
Weekly payroll
Expense reimbursement
Online timecard approval
Pay Scale:
$73,565 $91,956 (Dependent on Experience)
R&D Partners is a global functional service provider and strategic staffing resource specializing in scientific, clinical research & engineering. We provide job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies.
R&D Partners is an equal-opportunity employer.